WhatsApp Automation
for Education Consultants
Admissions season brings hundreds of student enquiries over WhatsApp. RuxHub lets your team capture every lead, answer common questions automatically, and follow up on pending applications — without missing a single student.
Uses the official WhatsApp Cloud API — no QR bots.
Student lead captured automatically
What education consultants face during admissions season
Hundreds of enquiries at once
Admissions season floods your WhatsApp with questions — your team can't reply to all of them fast enough.
No student lead record
Counsellors rely on memory or scattered notes — no central view of which students applied, progressed, or dropped off.
Manual follow-up
Following up on pending document submissions or interview prep manually takes hours every week.
Multiple counsellors, one number
Counsellors work on the same WhatsApp and duplicate responses — students get confused and feel underserved.
Manage every student enquiry without dropping one
Instant FAQ Auto-Replies
Answer common questions about courses, fees, visa requirements, and deadlines automatically — 24/7, without counsellor involvement.
Student Lead Capture
Automated flows collect the student's target country, qualification level, and budget and save them as a structured lead in your CRM dashboard.
Shared Counsellor Inbox
All counsellors work from one inbox. Assign conversations, see each other's notes, and track which students have been contacted.
Deadline & Application Campaigns
Send broadcast messages to students who haven't submitted documents, need to complete their application, or should know about an upcoming deadline.
Application Stage Tracking
Move student leads through custom stages — Enquiry, Shortlisting, Documents Submitted, Offer Received, Visa Applied — so every student's journey is visible.
Counselling Session Booking
Students can book a consultation session directly inside WhatsApp — no back-and-forth emails or separate booking links.
From student enquiry to accepted offer
Student enquires
Student messages your WhatsApp asking about studying abroad or a specific university.
Auto-reply qualifies
RuxHub asks about target country, qualifications, and timeline — all captured as a lead.
Counsellor assigned
The lead appears in the shared inbox and is assigned to the right counsellor for that region.
Follow-up automations
Campaign messages remind the student about document deadlines and incomplete applications.
Offer accepted
The lead stage is updated to "Offer Accepted" and the visa guidance flow begins.
Ready to handle every student enquiry on WhatsApp?
Start your free trial — no credit card required.